Eschool Management Software


Elkanah Technologies Limited is proud to introduce its E-School Management System to you. E-School Management System is comprehensive web-based School Management Software. It is designed for better interaction between Students, Teachers, Parents & School Management. This School management software very gracefully handles all the requirements for easy school running.

It is a compact package, designed to provide a sophisticated, state of the art web technology, aimed at bringing about total quality in Education management. The system focuses on excellent coordination between School and students, making e-education scenario "a reality". Provides, online integrated information of Students to the School administrators,

The software being web based, can be accessed from anywhere in the world, this enables the students, teachers, parents & the management be in touch at all times, enabling easy running of school activities through seamless connectivity with robust security and privacy features. The technology, solutions and features are aimed at providing unlimited "scalability". E-School provides various type of School management related service, operations and high level of efficiency in recording and information dissemination thus reducing errors.

 

The last years have seen fundamental changes taking place in education. A rapid development and versatile use of the Web requires appropriate means for presenting both school management process and learning process. Here, an approach to atomize academic administration and the learning process is illustrated by the scalable and efficient platform, highly optimized for the use at schools and universities.

Acasoft  (E-School Management)

 

Acasoft school management software solution allows schools and all types of educational organizations to easily and securely manage The School and its student. Acasoft student management technology allows you to automate office administration, integrate payment management software, and streamline tuition processing, student enrollment, and more.

Through Acasoft school management software solution, you will have the ability to manage student fees and minimize costs through online registration, donation and fundraising programs, student fund accounting, and your custom school website. Plus, with a school web store your school spirit items and merchandise will be visible to parents and students looking to purchase yearbooks, AP tests and upcoming events.

Using industry-leading school software solutions, administrators, school bookkeepers, teachers, parents and students have access to convenient online options.

Acasoft school management software solution is designed for better interaction between Students, Teachers, Parents & Management. This Management software very gracefully handles all the requirements for easy school management.

 

The school management system being web based can be accessed from anywhere in the world, which enables the students, teachers, parents & the management be in touch with each other at all times.

FEATURES

 

  • Admission Management/ Registration Management
  • Student Information Management
  • Class Registration /Subject Manager/Subject Teacher manager
  • Fees Management/ Bill
  • Time Table Management
  •  Examination & Record Management
  • Report Sheet Manager
  • Cashless Solution (Online Payment/Bank Collection/POS System
  • Portal System

KEY FEATURES

  • Online form Purchase
  • Online Registration
  • Credentials uploading
  • Form Downloading
  • On line Payment
  • Result checking
  • Up-to-date Payment information
  • Up to date College Information
  • Student individual Account
  • Student Login

 

  • Hostel Management
  • Transport Management
  • Library Administration
  • School Accounting Software
  • School Human Resources Solution
  • School Payroll Management
  • Inventory Manager
  • Card System of Purchase

 

 

Benefits of ACASOFT:
• System architecture and integration allows all school data to  reside in one database, eliminating the need to re-enter or  synchronize data

• Software supports school administration needs without  requiring schools to purchase additional costly modules

• Attendance secretary can produce accurate attendance reports— without collecting slips of paper from classrooms

• Report cards and transcripts are automatically generated from  grade books, eliminating manual keying and review by teachers

• Email capabilities and Parents Web provide schools significant expense savings for postage, printing and reproduction

• Grade book aids in the evaluation of how lesson plans and assignments satisfy documented course objectives

• Student performance analysis feature provides ability to analyze student academic performance by subject, class, gender, ethnic background, relative to standardized test
   scores, etc.

• Survey feature allows administration to poll students, parents  and faculty regarding school performance and  tabulate results automatically
• Schools benefit when  ETL hosts their data because:
   - ETL saves the school the expense of purchasing a server

 

- ETL’s servers are backed up and maintained in a  professionally managed data center, eliminating the school’s need to support this function

 

- ETL’s technical support staff can view the same screens as you do, in  real-time, allowing them to provide unmatched  technical support

Admission Management/ Registration Management

Admission Applications with comprehensive information of Student Applicants. Shot listing, Acceptance & Rejection of Applications.

Student Information Management

This module is specifically for student information, all information about student are enters at the point of filling application forms online are submitted in this module such that from the In-House-Solution, you can view these information

Class/Subject Registration Manager

This module manages class and course registration. It makes class and program registration easy and  convenience for students, parents and administrators.

For administrators, this module provides customized  platform to collect and manage registrations. The software automatically stores student payment and registration information in one centralized student database. Administrators can set up customized receipts that are automatically generated and emailed to parents, while the orders and payment information are automatically routed to the software's comprehensive accounting system.

 

Time Table Management

  • Dynamic No. of period generation.
  • Create your own time table with excellent checks on assignment of classes and teachers.
  • Update Time Table

 Examination Record Management

This module is responsible for accurate scheduling of examination and results

After the examination is written, Marked and the grades are determined, the score are inputted

 Parents can visits the site to view their children results with a secured login that will be provided for all parents at the time of admission.

  • New Exam. Creation with Dates and timings.
  • Excellent Examination Date Sheet building tools  & Result Management.
  • Unique Time Table Management.
  • Allotment of rooms & invigilators.
  • Result entry for all the students appearing for the exams and printing of their Report Cards.

 

 

Report Sheet Manager

This section shows all the results/marks/performance of students. Students can view their marks/report-card in this section. Admin/Parents can watch students/Childs performance.

 

Feedback Module

With this module, Parents and guardian can log in to view information about the performance of their wards without visiting the school.

Request and enquiries can be done by Parents and guardian through this medium as regards their wards.

However, the school can send messages or report concerning any student to his or her parent through this medium and many more.

 

Purchases within the School (Card system of Purchase)

To train and monitor student spending habit, this solution can create a card system that will enable students to make purchase through POS system within the school premises without carrying cash. That is, each student will be issued his or her own card with detailed security features

 

The system will keep track of student transaction from time to time also, every security features are embedded on this card in case of theft, unauthorized usage or lost of this card.

 

In achieving this, the software will create account for each student with their opening balances (opening balances will be their pocket money) the card will be integrated to each students account such that at any purchase by student, deduct will be done automatically from their account balance. (the POS is linked to the software)

The software can also set maximum transaction amount to each account. What this means is that student will be restricted to spending a particular amount per day within the school premises.

 

CASHLESS SOLUTION FOR STUDENT PAYMENT

Wider-Pay solution as provided by ETL is designed to put an end to any form of payment issues. It offers world-class financial and management reporting tools, superb customization capabilities and scalability for businesses and Establishments.

 

There are various channels at which payment can be made. These channels include

 

      On-line payment system via your website

      On-line revenue collection leveraging Bank branches

      Point of sales (POS)

      Book-on-hold

 

These various channels are made available to prospective client to choose from in other to facilitate online payment process.

Mode of operation differs from one organization to the other therefore, a client can adopt one or all these channels for payment process as it suites it business requirements.

 

FEATURES OF WIDER-PAY 

 

  • Wider-Pay provides Seamless Integration Capabilities

      Customer Website Integration

      Bank-end Integration

      Integration to customer Back-end Accounting System

 

  • Wider-Pay provides multiple Payment Channels

      Internet

      Bank Branches

      Point of Sales

      ATM

 

  • Wider-Pay provides consolidated view of all payment made.

 

  • Payment Reconciliation  and monitoring

      Provides Payment and customer details

      Provides Unique Transaction Reference Code

      Covers all Customer Payment and Collection Business

 

  • Wider-Pay provides Online Real-time Reporting Access

      Access to all payment and channel reports

 

  • Wider-Pay provides multiple Payment Option

      Debit Cards

      Prepaid Cards

      Drafts

      Cheque

      Cash

 

KEY FEATURES

  • Online form Purchase
  • Online Registration
  • Credentials uploading
  • Form Downloading
  • On line Payment
  • Result checking
  • Up-to-date Payment information
  • Up to date College Information
  • Student individual Account
  • Student Login

HOSTEL MANAGEMENT SOLUTION

This solution is specifically designed for the management of Nigerian college  Hostel facilities  Its functionalities include:

  • Comprehensive Building setup system.
  • Allotment of room type and no. of occupants in each one of them.
  • Allotment of rooms to the students
  • Dormitory management etc.

Transport Management

  • Excellent management of timings of bus stops and bus routes according to the Institutional timings.
  • Allotment of bus to the students and managing their Pick and Drop timings and automatic accounting.
  • Allotment of bus to the staff and managing their Pick and Drop timings.
  • This section shows the list of buses available, their routes with maps & bus schedules. A GPRS enabled school-bus tracking system can also be added to this system for real-time tracking of the school-bus (students/children).
  • * will be available in future, needs GPRS devices to be installed on the bus.

     Library Administration

  • Search for Book in Library
  • Entry of new books with Bar Coding facility.
  • Issuance of books with Bar Coding.
  • Comprehensive search of books through various permutation combinations.
  • Late return fine.
  • Library rules and regulations.
  • Library card Generation.

              

 School Accounting Software

  • Student fee collection
  • Equipment tracking
  • Fundraising and donation modules
  • Integrated web features
  • Online credit card payments
  • Customized receipting and bar code printing
  • Comprehensive, customized reporting
  • Communication tools for letter creation and email templates
  • Unparalleled customer service support for all school accounting software customers

 

FEATURES

 

GENERAL LEDGER MODULE                            GENERAL LEDGER

 

  • Processing of Student Account
  • Operating of cash book
  • Processing of Receipt &Payment Voucher
  • Transfer between different Cash books
  • Bank Reconciliation

 

 

 

ACCOUNT RECEIVABLE MODULE                  STUDENT PAYMENT RECIEPT

 

 

  • Billing
    • Invoices & Credit Memos
    • Automatic Credit limit,
    • Automatic reciept
    • Unlimited Student
    • Unlimited Student Contacts

 

 

 

 

 

 

ACCOUNT PAYABLE MODULE                          SUPPLIERS PAYMENT

                                                                               

 

 

 

INVENTORY MODULE                                          INVENTORY ITEM                                               

  • Allows you to enter Inventory by Warehouse by Bin
  • Unlimited Item Categories
  • Unlimited Item Families
  • Unlimited Item
  • Item Pricing Codes
  • Inventory Transfers
  • Inventory Adjustments
  • Inventory Assemblies
  • Consignment Warehouse
  • Supports FIFO, LIFO, and Weighted Average, Tracks all three costing methods simultaneously.

FIXED ASSET MODULE                                        FIXED ASSET

  • Processing of depreciation, Accumulated Depreciation and Disposal hits the Ledger Account directly when posted.
  • When Assets are purchased, the system automatically posts the cost, credit the supplier with the relevant amount and finally sends it for payments.

 

POINT-OF-SALE POINT-OF-SALE MODULE

 

  • Has facility for touch screen POS
  • Links directly to the Back end System.
  • Works online and offline and then synchronizes when the connection is back. 

 

Employees Records

 

 

Capture employee personal records, contact information, next of kin information and other biometric information. Also includes dependent information tracking.

 

 

Job Schedule

 

 

Professional Information

Work information tracking, including staff level and organizational structures, hiring details and confirmation records.

 

States the holistic Job schedules as it applies to terms of employment and day-to-day business activities.

 

 

Other features include employee qualifications, work history and experience tracking.

Employee Movement

 

 

 

 

Track promotions; inter office movements and departmental movements. Keep records of total movement of each staff within the organization, generate staff movement monthly/quarterly/yearly and on demand reports quickly and accurately.

Reporting

 

Manage employee initiatives and behaviors, track and indicate the superior officer an employee reports to per time.

Training

 

 

 

Track training information and cost associated with trainings; generate training reports and link trainings to key productivity areas.

Leave module

 

 

 

Track study leave, leave of absence, sick leave, annual leave and other configurable leave type options. Generate leave reports, integrated leave tracking governance ensure staff cannot apply for leave days greater than pre-configured leave. Oxus include leave approval integrated workflow. A leave backend allows administrators additional influence on leave plans.

Appraisal

 

 

 

This enables the superior officer (DG)to carry out appraisals based on laid down policies and operations of the College.

Flexible administration

 

 

 

 

 

 

ECAMS feature user authentication and lockout policies, role based authorization allows employees to be added and dropped from roles based on job description. Views and actions are limited to user roles. Additional security features include secure hosting with password encryption/hashing options, password management, password expiration and optional database level data encryption.

Notifications

 

ECAMS feature real time notifications of leave resumption of staff and birthday reminders.

Staff directory services

 

 

As a feature of self service, employees can easily locate the phone and a few other details of other colleagues. This foster better relationship among staff.

Payroll integration (Optional)

 

 

 

Configurable payroll via formula editing, including pay category implementation which makes it easy to create ad-hoc pay categories for employees on the same payment scales. Features include employee self service pay-slips generation, deduction and addition tracking in payroll and bank report generation

 

 

Automatic Tax Calculations

ECMS Payroll Software automatically calculates net pay, federal withholding tax, Social Security tax, Medicare, state and local payroll taxes. This feature greatly reduces the time to prepare payroll for business owners whom still manually calculate their withholdings. The software provider has up to date tax tables

Customizable Deductions, Incomes and Tax Categories

ECMS Payroll can be shaped to fit businesses personal needs is an asset at all levels. ECMS Payroll software should allow for the creation of custom made deduction categories. Also automatically calculate deduction, and tax categories that are entered into the software and keep track of all of the various categories you have created. User defined incomes and tax categories will also allow the business owner to create situations that may be unique to their specific company making it very flexible and powerful.

Business Reports

ECMS will allow you to create electronic reports of payroll that can be printed or exported in different formats. These reports allow users to get an overview of their payroll history and pull up records for various dates within the tax year. A variety of reports is useful being that each business owner needs different information for different purposes. Examples of these reports are payroll taxes, payroll details, pay periods etc.

Pay Slip Printing

ECAMS Payroll software can support two options for pay slip printing. The first option is printing employees’ pay slip. The second option is to print Payroll Schedule. The Management at a glance knows the total of what he is paying at the end of each Month

Direct Deposit

Today so many companies have turned to electronically paying their employees. Direct deposit is a feature many companies could utilize. ECMS software offers direct deposit is a reflection that the company is moving forward with technology.

Sense of Security

ECMS give business owners a sense of security. Strangers are not privy to company and employees’ personal information. The program cannot be viewed online by computer hackers.

Technical Support

ETL will as well provide timely technical support at convenient hours of clients operation and multiple ways of communication are a benefit to the user.

Simplicity

ECMs is  not complex and it is user-friendly.

 

ECMS  Payroll provides

-                  Online real time payment collections and monitoring solution

-                  Online real-time reports of all payment made across the various channel

-                  Settle all forms of payment (to contractors etc.)

-                  Multiple channel of payment

-                  Salaries payment

-                  Direct deposit to staff salary account

-                  Online real-time view of  all captured transaction

-                  To make payment using debit cards. etc

 

Benefits of ACASOFT:
• System architecture and integration allows all school data to  reside in one database, eliminating the need to re-enter or  synchronize data

• Software supports school administration needs without  requiring schools to purchase additional costly modules

• Attendance secretary can produce accurate attendance reports— without collecting slips of paper from classrooms

• Report cards and transcripts are automatically generated from  grade books, eliminating manual keying and review by teachers

• Email capabilities and Parents Web provide schools significant expense savings for postage, printing and reproduction

• Grade book aids in the evaluation of how lesson plans and assignments satisfy documented course objectives

• Student performance analysis feature provides ability to analyze student academic performance by subject, class, gender, ethnic background, relative to standardized test
   scores, etc.

• Survey feature allows administration to poll students, parents  and faculty regarding school performance and  tabulate results automatically
• Schools benefit when  ETL hosts their data because:
   - ETL saves the school the expense of purchasing a server

 

- ETL’s servers are backed up and maintained in a  professionally managed data center, eliminating the school’s need to support this function

 

- ETL’s technical support staff can view the same screens as you do, in  real-time, allowing them to provide unmatched  technical support